County Recorder FAQ's

1. What are the mailing and physical addresses of the Miami-Dade County Recorder's Offices?

2. How can I record a document?

3. How can I pay the fees?

4. When will my document be recorded?

5. When can I view my document online?

6. May I record any document I want to?

7. What type of documents can be Recorded?

8. What are the requirements for Recording a Deed?

9. What is the Surtax fee?

10. How do I compute Documentary Stamps, Surtax and Intangible Tax for Deeds and Mortgages?

11. How do I obtain a copy of a recorded document?

12. How do I find if there is a lien/judgment on my credit report?

13. How do I contact you if I have more questions?

14. How do I get my Documentary Stamps or Surtax refunded if I feel there has been an error in the computation of the taxes paid?

15. What are the Florida Statutory requirements for recorded documents?


1. What are the mailing and physical addresses of the Miami-Dade County Recorder's Offices?
Please mail documents for recording to the address listed below:

Miami-Dade County Recorder
P.O. Box 011711
Flagler Station
Miami, Florida 33101

Or for items requiring signature, use our physical address: 22 NW 1st Street, 1st Floor, Miami, FL  33128.

Documents submitted for recording by mail or in person without a self-addressed stamped envelope will not be processed.

2. How can I record a document?

  • You can eRecord your document through one of our approved vendors. With this option, you retain your original document. This method is the most expedient for recording.
  • You can bring your original document in person, or mail it in, along with the appropriate fees, to 22 NW 1st St, 1st Floor, Miami, Fl 33128.
  • Documents submitted for recording by mail or in person without a self-addressed stamped envelope will not be processed.

3. How can I pay the fees?
Method of payments accepted:

  • Cash (only in person)
  • Cashier Check or Money Order;
    Payable to: Clerk of Courts; (in person or by mail)
  • Visa, MasterCard or American Express 
    (only in person and limited to $1,000)
  • No personal or company checks.

4. When will my document be recorded?

  • If you eRecord your documents, they may be recorded the same day if received by 1 pm.
  • If you bring the document in-person, it will be recorded and processed when you are served if you provide a self-addressed stamped envelope.  Be mindful that our offices close to the public at 4 pm.  If you are contemplating recording a high volume of documents, please consider eRecording.  If they are brought in too late we will request that you return the next day in the morning.  Your original documents will be mailed back to you that is why you must provide a self-addressed stamped envelope. 
  • If you mail your document, it may take several weeks to process.  This may vary from time to time depending upon circumstances, volume and conditions. 

    Please be advised that there may be occasions where we will be unable to record a document immediately due unforeseen circumstances such as computer problems, document rejection issues, redaction requirements or other facility issues.  Do NOT wait until the last minute to record time sensitive documents such as liens.  A document is not considered recorded in the Official Records until we have completed the recording process by applying a Clerk's File number and book and page numbers.

5. When can I view my document online?

  • Documents submitted through eRecording are usually available online, with full indexing, the day after they are recorded.
  • Documents submitted by mail or in person typically are available online within two to three weeks after recording.  If you are searching for your recently recorded documents, you will need the Clerk's File Number or Book and Page number from your receipt to search for your document.

6. May I record any document I want to?
No, we can only accept documents that are authorized by Florida Statute 28.222.  Please read this notice relating to the Clerk’s authority in recording documents.

7. What type of documents can be Recorded?
The following documents can be recorded: Deeds, Mortgages, Satisfactions, Releases, Liens, Assignments, other instruments relating to the ownership, transfer or encumbrance of real property and any other documents which are received or authorized by law to be recorded.

8. What are the requirements for Recording a Deed?
Include but are not limited to:

  • Must be an original document.
  • Should only be property located within Miami-Dade County.
  • Address of both parties (Grantor & Grantee).
  • Must be signed by seller.
  • Two witnesses to the signature.
  • All names must be legibly printed or typed under each signature.
  • Notarized and properly acknowledged.
  • Must have a prepared by statement:  Prepared by: Individual name & address.
  • Documentary Stamps at the rate of .60 cents for each $100 of consideration or fractional part thereof ($6.00 per $1,000).   
  • Surtax is required on transfers of interest in any real property other than a single-family residence, at the rate of .45 cents for each $100 of consideration or fractional part thereof (or $4.50 per $1,000).
  • Folio number is not required but encouraged.

9. What is the Surtax fee?
Florida Statute 201.031 authorizes the levy of a discretionary surtax on documents.  Surtax is due on all property transfers except single-family property.  Per Miami-Dade Code 29-7(D) single-family is defined as one residential living unit, including townhouse and condominium units.  Transfers of multiple single-family properties are subject to the Surtax. To determine the amount of taxes due, please use our Automated Calculations Application.

Visit  Surtax Program for more information on what Surtax Program is.

10. How do I compute Documentary Stamps, Surtax and Intangible Tax for Deeds and Mortgages?
Automated Calculations of documentary stamps, surtax and intangible tax on Deeds and Mortgages can be obtained from the Direct Information Access Line (DIAL) 24-Hour Voice Response System at 305-275-1155 and press option 6.

Historical Stamp information

Documentary stamps began in July of 1931. 

 

The fees charged were as follows:

.10 per $100 - 1931 to 06/30/1957

.20 per $100 - 07/01/1957 to 06/30/1963

.30 per $100 - 07/01/1963 to 09/30/1979 

.40 per $100 - 10/01/1979 to 06/30/1981  

.45 per $100 - 07/01/1981 to 06/30/1985 

.50 per $100 - 07/01/1985 to 06/30/1987 

.55 per $100 - 07/01/1987 to 5/31/1991   

.60 per $100 - 06/01/1991 - Present

 


Federal Stamps were discontinued on September 30, 1979.

Dade County’s Documentary Stamp Surtax on all transfers of real property other than single-family residences became effective on December 19, 1983.

.45 per $100 -  12/19/1983 

11. How can I get a copy and/or search for a recorded document?
After performing an online search and viewing the image, you may order a certified copy and pay online with a Visa, MasterCard or American Express. Any document image you locate online can also be requested by mail or in person. Cases older than 1974 are only available in person or by mail. We do not perform searches over the phone.

Please include the following with your request:

  • Book & Page, Clerk File Number (year followed by a numeric sequence),
  • Names of parties involved
  • Mail appropriate fee in the form of a money order payable to the Clerk of Courts:
    $1 per page, $2 per document for the certification
  • Visit the County Recorder's Record Search to obtain the number of page(s) in a document (if you cannot view the document you can click on the CFN details to obtain the number of pages and party information)
  • If you do not know the year/case number/Clerk's File Number/Book and Page, or for documents recorded before 1974, we can perform a search for you for an additional search fee of $2 per year, per name. Include the name(s) you would like searched and a year(s). An additional $2 will be added for every year and/or party searched.
  • Include a Self-addressed stamped envelope to return your documents and/or your search results
  • Mail your request or come in person to the address below:

Miami Dade County
Courthouse East * Records Library
22 NW First Street, 2nd Floor
Miami, Florida 33128

12. How do I find a lien/judgment that appears on my credit report?
Visit the online County Recorder's Official Record Search click on Standard Search and under the party name enter your last name followed by a space and your first name. The party name field only requires three characters to perform a search so you may want to narrow your search by including a middle initial after your first name or a broad search by only searching by your last name. We do not perform searches over the phone.

13. How do I contact you if I have more questions?

Call the Direct Information Access Line (DIAL) 24-Hour Voice Response System at 305-275-1155 press (1) for English or (2) for Spanish then press 6 for the County Recorder, then press zero (0) to speak to a Recording Clerk during regular business hours.

14. How do I get my Documentary Stamp or Surtax refunded if I feel there’s been an error in the computation of the taxes paid? All Documentary Stamp or Surtax requests for refunds can initiated either directly online with the Department of Revenue form DR-26 or by mailing in the Department of Revenue form(Link to Department of Revenue) http://dor.myflorida.com/dor/forms/current/dr26.pdf

15. What are the Florida Statutory Requirements for Recorded documents?Most Commonly Recorded Documents and some of their Statutory Requirements