Harvey Ruvin - Clerk of the Courts - Miami-Dade County, Florida

eFiling Frequently Asked Questions - FAQ's

Filings

1. Does the filer need to know the UCN (Uniform Case Number)? 

2. What is a Required Information Sheet?

3. What documents must be eFiled in accordance with SC 11-399 for the Clerk’s Office of Miami-Dade County?

4. Can I file Small Claims cases through the ePortal?

 

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1. Does the filer need to know the UCN (Uniform Case Number)?

No, the filer will only need the local case number then select the Court Type and the system will build the state case number (UCN).

2.  What is a Required Information Sheet?

The Required Information Sheet is mandatory for Family Division filings regarding annulments, dissolution of marriage, and dissolution of marriage with children.

3.  What documents must be eFiled in accordance with SC 11-399 for the Clerk’s Office of Miami-Dade County?

SC11-399 has mandated filer must eFile their documents through the ePortal for the following Florida trial courts:

  • Civil Divisions – effective in Miami-Dade County since 4-1-13
  • Circuit Criminal (subsequent pleadings) effective in Miami-Dade County since 2-3-14
  • Juvenile Delinquency (subsequent pleadings) effective in Miami-Dade County since 3-26-14
  • County Criminal (subsequent pleadings) effective in Miami-Dade County on 6-2-14
  • Traffic Division (subsequent pleadings) effective in Miami-Dade County on 9-8-2014

4.  Can I file Small Claims cases through the ePortal?

Small Claims cases can now be filed through the FCCC eFiling Portal; both single cases as well as those that are to be filed as a “block” per AO79-8. For Block filing, each case will still need to be filed individually, but there is now a new case type of “Small Claims (Block Filings)” (see Figure 1.)

 

Figure 1. Case Type “Small Claims (Block Filings)”

     Each case within a “block” will require a “Small Claims Batch Cover Sheet” document to be submitted.  This cover sheet will allow the attorney to identify which cases will be filed in a block. The attorney must specify the style and type of each case in the block (see Figure 2.)  The “Small Claims Batch Cover Sheet” form and Statements of Claim forms can be found here on the Civil Court Services page in the list of Civil Court Forms.

Figure 2. Example of a “Small Claims Batch Cover Sheet”.

Other notes regarding Block-filed Small Claims cases:

  • A “Small Claims Batch Cover Sheet” is required to be saved on each case submitted as a “Small Claims (Block Filings)” case type.
  • The Clerk’s Office will process the Small Claims cases in the order that they appear on the “Small Claims Batch Cover Sheet”.
  • If a case submitted through the eFiling Portal as “Small Claims (Block Filings)” does not match the case style of a case on the corresponding “Small Claims Batch Cover Sheet”, the submitted case will be treated as a single-filed Small Claims case.
  • All cases listed on the “Small Claims Batch Cover Sheet” should be submitted in the same sequence to ensure that the Clerk’s office will process the cases as expected. The Clerk’s office will not be responsible if cases cannot be processed as a block filing within the ePortal.

 

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