Civil Court Odyssey Frequently Asked Questions

 Odyssey Civil Implementation

1. What is Odyssey?

2. When are changes coming?

3. What’s new or different?

Internet Access

4. What’s new or different, effective March 2, 2015?

5. How do I register for the first time?

6. What happens if I’m already registered for Odyssey Family or Probate?

7. Which images will I see?

8. How do I request “Attorney of Record” update on a case?

9. Are there any changes to Clerk of Courts Portal Standard or Premier Search functionality?

10. Are there other changes in the near future?

Florida Courts eFiling Portal (ePortal)

11. What’s new or different, effective March 2, 2015?

12. Can I file Small Claims cases through the ePortal?

13. Why is my Landlord & Tenant case filed in a different Court?

 

1. What is Odyssey?

Odyssey is a case maintenance/management system of record developed by Tyler Technologies, Inc. and implemented in partnership between Tyler Technologies Inc., the 11th Judicial Circuit Court and the Clerk of Courts of Miami-Dade County. The system provides electronic court records and document management through the use of workflows, queues and tasks.

2. When are changes coming?

Monday, March 2, 2015.

3. What’s new or different?

Odyssey is a fully integrated system which allows:

  • Documents filed through the Florida Courts eFiling Portal (ePortal) to flow seamlessly into Odyssey;
  • The Clerk’s Office to maintain cases and electronic court documents using refined business processes, workflows, queues and tasks;
  • The 11th Judicial Circuit Court to manage cases, calendars and hearings;
  • Attorney of record online access to Civil case information and document images through the Internet.

4. What’s new or different, effective March 2, 2015?

In order to view case information from Odyssey via the Internet, each Attorney must register for access. Attorneys who register for access prior to March 2 will be able to view court document images for which they are “Attorney of Record”.

5. How do I register for the first time?

The Attorney Odyssey Online Access Request form is available from the Clerk of Courts’ website www.miami-dadeclerk.com

Forms must be completed and notarized before mailing to the Clerk of Courts for processing. Forms will be processed in the order in which they are received. An email with the access account details will be sent to the registered email address of the requestor once processing is completed.

6. What happens if I’m already registered for Odyssey Family or Probate?

Attorneys who already have access to Family or Probate cases will have access to Civil case information and document images for those cases for which they are “Attorney of Record” immediately upon our implementation on March 2.

However, in accordance with the provisions and timeline of AOSC 14-19, in the near future attorneys who already have access to Family or Probate cases must resubmit an Attorney Odyssey Online Access Request form that has been notarized. More details will be forthcoming.

7. Which images will I see?

The “Attorney of Record” will see all Civil case details and the latest version of the court document images, except for those marked as “Confidential”. All Civil court documents are systematically redacted in accordance with State statutes. “Attorneys of Record” may see redacted document images if they are the latest versions on the case.

Other attorneys (who are NOT “Attorneys of Record”) will see the Register of Actions for Civil cases (and no document images) for Civil cases. NOTE: Courthouse kiosks are available for attorneys’ (who are NOT “Attorneys of Record”) requests.

8. How do I request “Attorney of Record” update on a case?

“Attorney of Record” on a case is updated based on the filing of certain pleadings. These pleading types include: Notice of Appearance, Petition, Complaint, Answer, and others.

If you have filed a pleading indicating that you are an attorney of record on a case; but do not appear as an attorney of record; Click on the Attorney of Record Contact Us form to provide the information needed to request an update to the case.

If you have not filed one of these pleading types; you will need to file a Notice of Appearance in order to appear as an Attorney of Record.

9. Are there any changes to Clerk of Courts Portal Standard or Premier Search functionality?

There are no changes in functionality, and current Clerk of Courts Portal Online Case Search (OCS) users will not see any change in the types of information available. However, the case numbers will reflect a 4-character year and hyphen separators between year, case number, court type and location (i.e. 2015-00012-CA-01 instead of 1500012CA01).

10. Are there other changes in the near future?

The Clerk of Courts plans to promote Public Access over the Internet to the Public and attorneys at large, with a new look and feel plus enhanced search functionality, in accordance with the provisions and timeline of AOSC 14-19.

11. What’s new or different, effective March 2, 2015?

  • The case number displayed for filing subsequent pleadings will reflect a 4-character year and hyphen separators between year, case number, court type and location (i.e. 2015-00012-CA-01 instead of 1500012CA01).
  • When viewing the Party tab on subsequent pleadings, Attorneys of Record will now be displayed.
  • The following document type changes will take place:

Writ of Garnishment Returned - REMOVED

ADDED...

Assignment of Bid
Affidavit of Constructive Service
Amended Directions
Affidavit In Support of Mtn for Final/summary Judgment
Appellee's Answer Brief
Answer (Needing Translation)
Affidavit of Reasonable Attorney's Fees
Amended Statement of Claim
Certificate of No Objections to Production
COPY - Copy of:
Continuing Writ of Garnishment Returned Executed
Continuing Writ of Garnishment Returned Unexecuted
Exhibit List
Execution Returned Executed
Execution Returned Unexecuted
Appellant's Initial Brief
Motion for Stay of Execution of Judgment
Motion to Determine Confidentiality of Court Records
Motion for Writ of Attachment
Motion for Writ of Bodily Attachment
Motion for Extension of Time (For Initial Brief)
Owner's Claim for Mortgage Foreclosure Surplus
Plaintiff’s Cert of Residential Mortgage Foreclosure Case Status
Petition for Writ of Mandamus
Request for Release of Funds
Rule to Show Cause Returned
Batch Small Claims Cover Sheet
Service Return Order to Show Cause
Waiver:
Writ of Attachment Returned Executed
Writ of Attachment Returned Unexecuted
Writ of Bodily Attachment Returned Executed
Writ of Bodily Attachment Returned Unexecuted
Writ of Distress Returned Executed
Writ of Distress Returned Unexecuted
Writ of Garnishment Returned Executed
Writ of Garnishment Returned Unexecuted
Writ of Possession Returned Executed
Writ of Possession Returned Unexecuted
Writ of Replevin Returned Executed
Writ of Replevin Returned Unexecuted

12. Can I file Small Claims cases through the ePortal?

Small Claims cases can now be filed through the FCCC eFiling Portal; both single cases as well as those that are to be filed as a “block” per AO79-8. For Block filing, each case will still need to be filed individually, but there is now a new case type of “Small Claims (Block Filings)” (see Figure 1.)

Small Claims Block Filing

Figure 1. Case Type “Small Claims (Block Filings)”

Each case within a “block” will require a “Small Claims Batch Cover Sheet” document to be submitted. This cover sheet will allow the attorney to identify which cases will be filed in a block. The attorney must specify the style and type of each case in the block (see Figure 2.)

 Small Claims Block Filing

Figure 2. Example of a “Small Claims Batch Cover Sheet”.

Other notes regarding Block-filed Small Claims cases:

  • A “Small Claims Batch Cover Sheet” is required to be saved on each case submitted as a “Small Claims (Block Filings)” case type.
  • The Clerk’s Office will process the Small Claims cases in the order that they appear on the “Small Claims Batch Cover Sheet”.
  • If a case submitted through the eFiling Portal as “Small Claims (Block Filings)” does not match the case style of a case on the corresponding “Small Claims Batch Cover Sheet”, the submitted case will be treated as a single-filed Small Claims case.
  • All cases listed on the “Small Claims Batch Cover Sheet” should be submitted in the same sequence to ensure that the Clerk’s office will process the cases as expected. The Clerk’s office will not be responsible if cases cannot be processed as a block filing within the ePortal.

 

13. Why is my Landlord & Tenant case filed in a different Court?

Effective March 2, 2015,Landlord & Tenant cases will be automatically directed to the County Court location where the property address is located.